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SolutionsPro here is Part I and II of the Comp102 week 1 assignments. Thank you.
Part I Week1 DB response:
The focus of this week’s discussion question is how you store files on your computer and how you can find them easily. For your discussion with your classmates, think of ways that you store files on your computer now. Do you have problems finding files on your computer? If so, what is a good way to organize your files?
Start this assignment by using the Internet or your reading, and come up with ways to store files on your computer so that you can find them quickly.
After your research is completed, discuss with your classmates the following:
- What is the method that you use to store files on your computer for your classes?
After reading how other classmates are organizing their files, comment on their posts. If you see a file management system you like, mention how you would use it yourself. You may see ways to make your current file management system better. If so, discuss how that can be done. Do not be afraid to ask questions and to discuss your thoughts on the topic.
In your own words, please post a response to the Discussion Board and comment on other postings. You will be graded on the quality of your postings.
Week1 DB response to classmate:
David Hollingsworth
File Organization
Organization is one of my personal strengths and this has translated to digital filing as much as anything else. As most of the digital files that I manage are in my work environment, I want to focus this post on my work files. In the past, I have replaced several managers who did not organize files well and over the years, I have seen three dominant ways of filing: everything visible, single folder levels, and multiple folder levels.
First, and least effective, is no filing at all. I once met with a coworker to go over some documents and she had her entire dual-monitor desktop covered with documents. Her philosophy was that as long as she could see the document she could find it. However, in our meeting, with approximately 200 documents in her face, she had a lot of difficulty finding anything.
Second, and only slightly better, is to categorize major types of information. Being in the security business, this has been the most common method I have seen in my peers. This is done by simply putting like items in the same folder. For example, incident reports go in an “Incident Report” folder and facility logs go in a “Facility Log” folder. This works okay, but can still be cumbersome when you have more complex items.
The method I utilize is to incorporate folders, and sub folders to as many levels as are necessary to have only a small number of files in the last folder. This means that for my schedules, for example, I have a folder labeled “Schedules”, then a folder for each year “2014”, then a folder for each month “March”, and then the schedule documents so that there are only 4-5 documents in the final level of organization. This saves time in not having to scroll through many documents to find what you are looking for. While 52 documents in a “2014” schedules folder wouldn’t be too difficult to manage, this method is especially beneficial for items such as incident reports where I go as far as each incident report having its own folder. Then when I have to store a picture that is only labeled with a number it is easy to match the image with the incident. If I had all the reports in the same folder, even for a week, matching supporting documents with the related report would become much more difficult.
As I manage a lot of paperwork, some paperwork is much more important than others. To keep them organized, I still keep those inside a complex file structure, but to access them more quickly, I have created a web page that links to frequently accessed files in order for my staff to find items more easily. This web page is a simple HTML page created by saving an MS Excel document as HTML.
I utilize the same structural basics with my school documents. I have an “AIU” folder located in a conveniently accessible location. Under the “AIU” folder is a sub folder with each class. If I were going to be attending for multiple years, I would have a folder for each year and the individual classes inside the applicable year. Under each class I put the assignment documents. Ten documents is pushing my limit of documents in a single file and I could separate them by IP versus Discussion Board assignments, but I don’t anticipate having to access the documents often, so ten documents is acceptable. In a class where I had a group project, I did create a “Group Project” folder to save the various group submissions.
Part II Week1 Individual Project(Due Sunday March 30, 2014):
When attending school, one of the first steps you learn is to be organized. Being organized applies not only to your daily life, but to your computer as well. While you are in school, you will write papers, complete spreadsheets and do presentations for all of the classes you take. After a few classes, you will notice that you have quite a few files. These will be not only the papers that you turned in as assignments, but various rough drafts and different versions of the items you completed for all of your classes. This can eventually add up to hundreds of files.
A good file management system is necessary to organize your files. A file management system is made up of files and file folders. You can copy, delete, rename and move these files and folders around as like.
For this lab, you will create a file management structure for your classes here at AIU. You will follow the steps listed below to create this file structure. After you create this file structure, you will create a screenshot using “Print Screen,” or you will use the Snipping Tool that is in Windows 7. This will create a copy of your file structure that you can then paste into a Word document that you will turn in. Please refer to the Web Resources section for help with creating a screenshot.
You will begin this lab by doing the following:
- Step 1: Right-click on the Windows Start button, and open Windows Explorer.
- Step 2: Go to My Documents.
- Step 3: Under My Documents, create a folder named “AIU.” After this folder is created, click on the new folder.
- Step 4: Create a new folder named “COMP102.”
- Step 5: Start Word
- Step 6: Save a new document as your First Name, Last Name, IP1 (e.g., JohnDoeIP1) in the COMP102 folder.
- Step 7: Go to Windows Explorer. Take a screenshot of how your directory looks by using the Snipping Tool in Windows 7 or by doing a Print Screen. The copy command (ctrl+c) will put a picture of your file structure in your clipboard.
- Step 8: In your Word document, paste the picture of your directory structure. It should look like the example below. It does not have to look exactly like this, but it should show the AIU folder and the COMP102 folder.
- Step 9: Submit your Word document.
Please submit your assignment.